Accounts Payable Specialist
Website Universal Plant Services LLC
Accounts Payable Specialist with 3 to 5 plus years of Full-Cycle AP experience.
At Universal Plant Services, we bring complete expertise to the world of motion. Our commitment to excellence and comprehensive knowledge of rotating equipment makes us an indispensable partner for industries where every revolution and rotation counts. We stand apart from other national providers due to our unmatched expertise across various sectors, proprietary systems, extensive equipment, technical proficiency, and wide array of service options.
Summary of Position
Universal Plant Services located in Deer Park; TX is searching for an Accounts Payable Specialist with 3 to 5 plus years of Full-Cycle AP experience. Prefers someone who has done AP for a Medium company. Experience in Viewpoint (Vista Construction Accounting Software) is a plus! This job is full-time and offers a great benefit package.
Essential Job Requirements:
- Process/review invoices including review of proper coding, proof of purchase and verification of approvals
- Process/review, code and gather approvals for employee expense reports
- Enter invoices into accounts payable system
- Correspond with vendors and respond to inquiries
- Reconcile vendor statements, researches and corrects discrepancies
- Assist with month-end close and annual year-end close
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Records entry of, verifies documentation for, and distributes petty cash.
- Calculates and reports sales tax based on paid invoices.
- Other related duties as assigned.
Required Education
- High school diploma required or equivalent; Business or Accounting degree preferred.
Required Experience
- Minimum 3 years of Full-Cycle Accounts Payable experience and excellent organization skills
- Experience with Viewpoint (Vista Construction Accounting Software) preferred.
- Experience entering and paying Expense Reports
- Experience coding invoices, expense reports and check requests with correct GL codes
- Proficient in Microsoft Excel
Required Skills
- Good understanding of various state sales tax
- Must be reliable and extremely trustworthy.
- Must be proficient in Microsoft Office Suite or related programs.
- Must be able to learn other accounting software systems.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidential and meticulous records
Physical Requirements
- Must be able to sit for long periods of time.
- Use repetitive hand motions.
- Prolonged use of the computer.
Equipment Used
- Microsoft Office (Outlook, Word, Excel, Viewpoint and SharePoint).
- Computer, telephone, copier, scanner, and printer.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Working Conditions
This position operates in an office environment.
Work Schedule: Monday-Friday
EEO Statement:
Universal Plant Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.
Benefits offered:
- Medical/Dental/Vision
- Health Savings Account
- Short-term disability
- 100% employer paid Long-term Disability
- 100% employer paid life insurance
- 401K match
- Paid time off
- Employee Assistance Program
