Administrative Assistant / Accounts Payable Clerk


You can apply to this job and others using your online resume.

Headquartered in the Houston metropolitan area, Universal Plant Services has 14 full-service facilities spanning the U.S. Gulf Coast, West, and Midwest, making it one of the largest specialty service companies in North America. With our demonstrated commitment and capability to address client needs and requirements wherever their operations occur, UPS offers a world of equipment service capabilities.

For 30 years, Universal Plant Services (UPS) has been a comprehensive service provider for the energy industry, providing project management, installation, maintenance and repair services for Rotating and Fixed Equipment for daily Maintenance requirements, Turnarounds, and Capital Projects.


Universal Plant Services California Division is in search for an Administrative Assistant / Accounts Payable Clerk to work out of Fairfield, CA office. This is an Entry Level position and is full time offering full benefits package. Person must live in the Fairfield area.


  • Answering phones
  • Filing
  • Assisting with projects


  • Receive any invoices
  • Match packing/delivery tickets with correct PO
  • Match invoices with correct PO
  • Ensure pricing and quantities are correct
  • Enter invoices into Viewpoint for payment
  • Scan invoices and attach into Viewpoint
  • Prepare invoices for managers approval
  • Enter employee expense reports for payment
  • Request checks as needed
  • Correspond with vendors and respond to inquiries 


  • Microsoft Office Suite required (proficient in MS Excel)
  • Familiarity with any Accounting Software is preferred
  • Attention to detail
  • Good organization skills
  • High School Diploma or GED required
  • A willingness to learn new software
  • A willingness to help others as projects arise

You can apply to this job and others using your online resume.