Contract Specialist


You can apply to this job and others using your online resume.

Website UPS - Industrial Services

Contract Specialist

Headquartered in the Houston metropolitan area, Universal Plant Services has 14 full-service facilities spanning the U.S. Gulf Coast, West, and Midwest, making it one of the largest specialty service companies in North America. With our demonstrated commitment and capability to address client needs and requirements wherever their operations occur, UPS offers a world of equipment service capabilities.

For over 30 years, Universal Plant Services (UPS) has been a comprehensive service provider for the energy industry, providing project management, installation, maintenance and repair services for rotating and fixed equipment for daily maintenance requirements, turnarounds, and capital projects.

Summary of Position

Universal Plant Services is in search of an experienced Contract Specialist.  Contract Specialists are key members of the Contract Administration team overseeing the entire contract lifecycle from proposal to execution.

Essential Job Responsibilities

  • Contract Initiation and Execution
    • Under the guidance of the Director – Contracts Administration coordinate the review of contract documents for potential risks related to legal and commercial terms.
    • Redline Client contracts using standard approved clauses for legal and commercial terms.
    • Completion of Client Labor Rate Schedule Computations/build-ups using standard mark-ups.
    • Build relationships with internal customers to receive feedback on UPS approach for rate submissions.
    • Lead internal and external meetings
    • Facilitate negotiations with subcontractors to discuss master subcontract agreements
    • Understand and Negotiate while knowing when to accelerate issues for Managerial input
    • Fulfill contract questions and rate requests for all business units including multi-company submissions
    • Facilitate billing and payroll rates input to Vista.
    • Coordinate and lead Regional rate updates
    • Have a collaborative mindset, positive attitude, and self-starter
    • Other miscellaneous assignments or projects in support of Director – Contract Administration
  • Documentation, Internal Database Entries, Knowledge of Contracts
    • Responsible for performing the filing and database for the following areas:
      • Client Contracts
      • Support RFP Requests with hard Deadlines
      • Rate Administration
      • Rate Entry into Vista (10-key)
      • Contract research and comprehension
      • Verify vendor compliance using ISNetworld
      • Ability to learn internal programs and other database software
  • Support Contracting Initiatives for Operations & Business Development
    • Clarification of Contracts and communication to support groups
    • Lead contract kick-off meetings for major projects and new contracts
    • Complete initiatives and follow-up items from contract kick-off meetings
  • Proposal Administration
    • Maintain Proposal Log.
    • Manage eSourcing email inbox.
    • Manage eSourcing platforms.
    • Download, distribute, and save Customer documents and messages in appropriate location.
    • Manage eSourcing login information on Sharepoint.
    • Set-up RFx due date reminders in Outlook.
    • Prepare weekly RFx calendar.
  • Execute all work duties and requirements to UPS and departmental standards.

 Required Skills & Attributes

  • Attention to detail.
  • Strong administrative, analytical, organizational, interpersonal and time management skills.
  • Ability to multi-task in a fast-paced team environment with multiple deadlines.
  • Ability to help form consensus among multiple stakeholders and leadership.
  • Excellent verbal and written communications skills.
  • Exhibit a high degree of ethics/integrity
  • Proficient with the Microsoft Office Suite (Word, Excel, PowerPoint & Outlook) and Adobe.
  • Must have a sense of urgency and take pride in producing high quality work.
  • Must be punctual, dependable, and able to work well with a variety of people and personalities.
  • Technical knowledge is not required.
  • Must be able to understand and follow verbal/written instructions from customers and be able to articulate these instructions to internal team members.  Oftentimes instructions are vague and/or inconsistent therefore the candidate must exercise good judgment in the interest of full responsiveness.
  • The candidate must be able to perform business math and commercial analysis.


Tagged as: Admin, administrative assistant, assistant, contracts

You can apply to this job and others using your online resume.