Fleet Manager
Website Universal Plant Services LLC
Seeking Fleet Manager
Summary of Position
The Fleet Manager oversees the lifecycle, compliance, and operational readiness of the company’s vehicle fleet, supporting a fast-paced, 24/7 oil and gas business. This role requires hands-on technical capability, regulatory knowledge, and the ability to make sound decisions under pressure.
Compensation
$80,000 per year, depending on experience (DOE)
Essential Job Requirements
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Vehicle Maintenance & Fleet Operations
Maintenance & Repairs
- Schedule and track preventive maintenance for all fleet vehicles and trailers
- Review and approve repair estimates; coordinate timely repairs
- Ensure vehicles meet operational and safety standards
- Maintain accurate maintenance and service records
Vehicle Lifecycle Management
- Coordinate vehicle acquisitions, assignments, replacements, and retirements
- Maintain master vehicle lists across all platforms
- Coordinate vehicle transfers, decommissioning, and disposals
Registrations, Titles & Insurance
- Manage vehicle registrations, renewals, titles, and lease documentation
- Maintain and distribute insurance cards
- Ensure compliance with state and federal requirements
Fuel & Toll Programs
- Administer fuel card ordering, PIN management, and driver support
- Monitor fuel usage, spending, and reporting
- Manage toll tags (EZ Tag or equivalent)
Field & Hands-On Responsibilities
- Install, remove, and troubleshoot Geotab telematics devices
- Apply and maintain vehicle decals and identifiers
- Perform visual vehicle inspections
- Move vehicles between repair facilities, shops, and operational locations
- Travel locally as needed to support fleet issues
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Vehicle & Driver Compliance
DOT & Regulatory Compliance
- Manage DOT/FMCSA compliance for commercial vehicles
- Maintain Driver Qualification Files via third-party compliance partners (e.g., JJ Keller)
- Oversee FMCSA filings and requirements (MCS-150, 2290, IFTA, UCR)
- Ensure compliance with Hours of Service (HOS) requirements
Telematics & Driver Monitoring
- Own and administer telematics systems (Geotab)
- Monitor driver behavior including speed, harsh braking, and acceleration
- Generate scorecards and reports for management review
- Recommend and coordinate corrective actions or training
MVR & Driver Records
- Monitor MVRs through continuous monitoring platforms (e.g., eDriving)
- Maintain accurate driver records across systems
- Support driver onboarding and offboarding from fleet systems
Accident Management
- Coordinate accident response, reporting, and documentation
- Utilize telematics data for accident reconstruction and insurance submittals
- Track accident trends and update internal matrices
- Coordinate vehicle repairs following incidents
Reporting & Continuous Improvement
- Generate recurring reports for maintenance, fuel, compliance, and driver behavior
- Provide recommendations to leadership for fleet efficiency and compliance improvements
- Support internal and external audits
Skills & Experience Required
- 3–5 years of fleet management or related experience
- Strong working knowledge of vehicle maintenance and compliance
- Experience with telematics systems (Geotab preferred)
- Intermediate proficiency in Microsoft Excel
- Ability to manage multiple priorities with minimal supervision
Preferred
- Oil & gas or industrial fleet experience
- Familiarity with DOT/FMCSA regulations
- Experience working with third-party fleet and compliance vendors
Working Conditions
- Combination of office, warehouse, and outdoor environments
- 24/7 operational support mindset with occasional after-hours response
- Some local travel required
Education and Work Experience Required
- Typically requires 5 years’ experience in the related areas as an individual contributor.
- 1-3 years supervisory experience may be required.
- Extensive knowledge of the function and department processes.
- 3-4 years’ relevant experience, preferably in a fleet operation setting.
